Apply Age 10-14
Application for Audition (Age 10 -14)
Application Fee $20. Acceptable payment method e-transfer to swarafoundationcanada@gmail.com (auto deposit). Make sure to put your full name in comment box.
**Payment must be received prior to entering the audition.
I confirm that I am the parent or legal guardian of the participant, and I give permission for them to audition.
Privacy Notice:
Swara Foundation(“we,” “us,” or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Notice outlines how we collect, use, disclose, and safeguard your personal data when you apply for and participate in our instrumental and vocal auditions.
1. Information We Collect
We collect information directly from you when you register, submit audition materials, or perform in person or virtually. This includes:
Contact & Personal Details: Full name, phone number, email address, mailing address, date of birth, and preferred pronouns.
Performance & Professional History: Musical/Vocal background, headshots, repertoire lists, and references.
Audition Media & Artifacts: Audio and video recordings of your performance (submitted or recorded during the audition), sheet music, and panel evaluation notes/scores.
Technical Data: If submitting online, IP addresses, browser types, and upload logs captured by our application portal.
2. How We Use Your Data
We process your personal information for the following purposes:
Audition Evaluation: Assessing your technical skill, artistry, and suitability for specific roles, ensembles, or programs.
Communication: Scheduling audition times, sending callback notices, providing results, and addressing inquiries.
Talent Roster Maintenance: Keeping records of promising performers for future productions or opportunities (where permitted).
Production & Logistics: Coordinating rehearsals, accommodations, and stage logistics if selected.
Media Usage: Using audition footage internally for adjudication, panel review, or quality assurance.
3. Legal Grounds for Processing
We process your data under the following legal bases:
Pre-Contractual Steps: Processing necessary to evaluate your application prior to entering into a performance agreement or program enrollment.
Legitimate Interests: Managing fair, secure, and efficient selection processes.
Consent: Capturing and storing video/audio recordings, or contacting you about future opportunities unrelated to the current audition cycle. You may withdraw consent at any time.
Legal Obligation: Maintaining records required by law, accounting, or safety regulations.
4. How We Share Your Information
Your data is accessed only by authorized personnel involved in the audition process. We may share your information with:
Adjudication Panels: Guest directors, conductors, casting teams, and judges evaluating your performance.
Service Providers: Trusted third-party software platforms used for application hosting, video storage, scheduling, and email communication.
Legal Compliance: Law enforcement or regulatory authorities if required by applicable law.
We do not sell, rent, or trade your personal data to third parties for marketing purposes.
5. Data Retention
Unsuccessful Candidates: Application materials, recordings, and evaluation notes are typically retained for [e.g., 6 to 12 months] following the conclusion of the casting/selection process, after which they are securely deleted or anonymized.
Successful Candidates: Audition materials become part of your performer record and are retained in accordance with our general Personnel/Performer Privacy Policy.
Future Talent Pool: With your explicit consent, we may retain your headshot, contact details, and performance summaries for [e.g., 2 years] to consider you for future projects.
6. Video and Audio Recording Rights
Audition sessions may be audio- or video-recorded to allow adjudicators to review performances after the live event.
7. Your Data Rights
Depending on your jurisdiction, you have rights regarding your personal data, including the right to:
Access: Request a copy of the personal information we hold about you.
Correction: Request updates or corrections to inaccurate information.
Deletion: Request the removal of your personal data, subject to legal or contract retention requirements.
Withdraw Consent: Revoke consent for processing or future communications at any time.
To exercise any of these rights, please contact us using the details below.
8. Contact Us
If you have questions about this Privacy Notice or how your audition data is handled, please reach out to:
Contact Person/Department Coordinator
Email:swarafoundationcanada@gmail.com